When you start typing in resource information, you will notice the Department field has a drop-down list of options to describe the department to which these resources belong. This list can be adjusted to suit your resource collection.
Note:
- You have only 4 characters for the Department code.
- You have 30 characters for the Description.
- You can’t delete or change a Department that is in use.
- If you need to change an In Use Department then you need to add a new Department that suits your needs then use Utilities > Update > Catalogue > Update… to bulk change the old Site to the new Site on all exisitng records (See Utilities > Update > Catalogue for a GMD example).
- Normally when you delete things, you have to Pack the database to remove them. If you delete a Department you don’t need to pack the database straight away because the Data Entry module won’t display any deleted Departments in the drop down list. This means you can leave them floating around until you do a Backup at the end of the day.
Steps for adjusting the Department list…
LibCode Suite > Utilities > Setup > Authority Files > Department > click on item and change details or click + to add.
- + or <F2> to add
- − or <F3> to delete
- √ or <F9> to save changes