Once you’ve got the Unreturned report screen up:

1. 1. Include or Exclude Staff from the report by clicking this box.
   2. Set a Filter to restrict the loans displayed in the grid (in this example we’ve used Level Equal to 12 so only the loans for year 12 students are displayed).
   3. We’ve selected several specific loans from the list by holding down Ctrl and Clicking loans… (you could use Shift + Down/Up Arrow if there’s a chunk to be highlighted).
   4. Click the Show Sel. Only button if you only want to print the loans you have highlighted.
   5. Click the Use letter format for report if it is indeed a letter you want to print for each borrower.
   6. Click the Preview to check out what the printout will actually look like…

1. 1. Do you want to include Parent/Guardian greeting for letters?
   2. Do you want to include the Cost of resource on the letter?
   3. What margin do you need to allow for pre-printed official letterheads?
   4. What special comment / text would you like to add to the letter for each borrower?
2. 1. • There’s not ooooodles of space but there’s more than fits in the box displayed…
      • In version 5+ you can save the text you type in here… perhaps you have several standard comments that will be used regularly.  Click the Save or Load button to use this function.
3. 1. Click OK button when you are ready to view the letter report.

1. 1. The borrower name and address details are printed so you can fold the letter and put it straight into a window faced envelope ready for posting (obviously you need to enter the address details for the borrowers being sent letters for this to work!).
   2. This comment you entered to be printed appears here… there’s room for quite a spiel but not a novel!
   3. If there’s more than one resource the costs are added up to present a Total cost for unreturned resources.

Note:

You can print selected pages of reports by using the little Printer Setup button to set selected pages if necessary but don’t forget you have to click the print button on the report screen to start the report after using the Printer Setup button…

Tags: loan letter, loan report, unreturned email, unreturned letter, unreturned loan letter2