The below settings are located under the Authority Files menu.

General Material Designation or Description pop-up table (GMD field)

• Used to describe the type of a resource.
• Only used for non-book resources.
• Feel free to add entries to this list as necessary.
• Generally the Enquiry (OPAC) does not display resources that have no valid Copies (ie. No barcodes that are not Written off, Missing or On Order).

If you create a new GMD and you know there will be no barcodes on the items and you still want them to appear in the catalogue… make sure you include an asterisk (*) in the Code details (eg. CV*) because this overrides the hide function.

Country

• Default list of countries a resource was published in.  Not required information but can be useful to demonstrate bias in point of view on a controversial topic!

Site

• Makes it possible to restrict / explain the sites of satelite collections around the school.
• Add up to four letters as a Site code and type in a description so everyone knows what the codes stand for!

Location

• Makes it possible to restrict / explain the Locations within your collection.
• Each Site may have several Locations with them (sort of refined Site info for split collections).
• Add up to three letters for a Location code and type in a description so everyone knows what the codes stand for!

Department

• Makes it possible to setup different Circulation Systems for each department in your school.
• Add up to three letters for a Department code and type in a description so everyone knows what the codes stand for!
• A Department is one step higher than a Site: Department -> Site -> Location.

Reading Level & Scheme

• These two separate Authority files control the Reading Levels and Schemes that you can add to your resources in the Reader Module in Data Entry.
• Add up to three letters for a Reading Level/ Scheme code and type in a description so everyone knows what the codes stand for!